As an executive assistant, you will work closely with executives to scale their day to day operations and build a fast-growing business. The role has the potential to evolve into an operations manager at the firm within 6 months.

Responsibilities

• Manage calendars to schedule meetings, create meeting notes and ensure timely execution of next-action items
• Manage inbox and triage messages into effective task list for distribution
• Manage routines and evaluate executive time-allocation to ensure effective execution 
• Take care of day-to-day administrative duties including basic contracting, reimbursements and invoicing for corporate clients
• Assist in basic client management including timeline communication, documentation delivery and coordination
• Assist in recruitment and hiring workflow to scale team
• Establish and maintain workflows on administrative items 

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Requirements

• 3 years of experience supporting c-suite executives, references will be requested
• Experience in technology startup or the finance industry preferred
• Strong communication and organization skills
• Flexibility to work outside of regular business hours when required